Out of school club

Our aims

• To provide a safe, enjoyable environment for children aged 4 – 11 outside their normal school day and /or during holidays.
• To provide care at a reasonable cost.
• To ensure children are offered a varied programme to include craft, sport and recreational activities.
• To provide the number of qualified staff as required by OFSTED and support ongoing training.
• To provide equal opportunities for children with regard to gender, race, culture, religion and disability.
• To provide realistic wages for staff.

About us

The club is a community based, non-profit making organisation, managed by a committee of parents/guardians elected at the club’s annual general meeting. This ensures that major decision making is in the hands of the parents who use the club. The management committee is responsible for the policy and practice of the club, including the rules and charges and employing staff.

The Meadows Out of School Club is registered with Ofsted. The registration is available for parents to see on request.

All staff working for The Meadows Out of School Club have been checked through the Disclosure and Barring Service. It is also a registration requirement that staff follow the South Gloucestershire Child Protection procedure for independent day care providers. We also comply with the data protection act and will not release any information regarding your children outside of the club.

Opening hours

Temporary opening hours due to COVID-19

During the current period of restrictions due to Covid 19, the club will be operating restricted hours.

After School Club will open in line with the staggered finishing times for KS1 and KS2 and will finish at 5:30pm to allow for cleaning.  There will be no short sessions. The cost will be £7.75

Holiday Club will run from 9:00 - 5:00pm and there will be no half-day sessions or short sessions. The cost will remain at £22.00

Parents will be given further details of operational changes which are in place during this time, including drop-off and collection procedures.

Normal operating hours

The club runs two different schemes:

After school

• 3.30pm - 5.45pm  
• 3.30pm - 4.30pm 
• 4.30pm - 5.45pm

Holiday club

• Full day 8am - 6pm = £22
• Morning 8am - 1pm  = £13
• Afternoon 1pm - 6pm = £13
• School day session 8am - 3.30pm = £18
• School day session 9am - 3.30pm = £16


Booking and registration forms

Please use the form below to book any sessions in 2019

Booking form 2019 - 2020 (Excel)
• Registration form (Pdf, kb) 

Both clubs are held at the Meadows Primary School.

The club does not open on bank holidays or Inset days.

Club rota

Leader: Jackie
Assistant: Julie and Claire

Leader: Julie
Assistant: Claire and Gill

Leader: Julie
Assistant: Claire and Tracey

Leader: Jackie
Assistant: Claire and Tracey

Leader: Jackie
Assistant: Julie


Club mobile number: 07952 478 087

Club Address: The Meadows Out of School Club, The Meadows Primary School, Bath Road, Bitton. BS30 6HS

Opening times and charges (not currently operating short sessions)

• Full Session: 3.30pm - 5.45pm is £7.75
• Short sessions: 3.30pm - 4.30pm is £5.50 and 4.30pm - 5.45pm is £5.50

Cancellations within 14 days of the booked session are non-refundable.

Committee members

Chair: Mel Forbes 

Secretary: Jo Tuffery              
Treasurer: Kelly Shore            

First aiders

• Jackie Ferris
• Julie Staddon
• Claire Long
• Tracey Winstone
• Gill Pedrick

Food hygiene

• Jackie Ferris
• Julie Staddon  

Child protection (level II)

• Jackie Ferris
• Julie Staddon
• Claire Long

The club, staff and committee members are ofsted registered and have up to date DBS disclosures.

All staff and committee members can be contacted either on the club mobile or by writing to the above address.

If you require more information, please see the see the Out of School prospectus (Pdf, 134kb)

Breakfast club

Breakfast club is a great way to start your day!

Our popular school club is run by Shelley Robinson.

There are currently four qualified members of staff caring for your children.

Breakfast club runs each school day from 7.45am until 9am.
full breakfast rate (from 7.45am) is £5.00 per day per user
This price includes all crafts and activities plus breakfast foods and drinks.

Stop and drop is from 8.30am and costs £2 per day, per user and does not include breakfast foods and drinks.

From September 2020 we will require you to book in advance, either fortnightly or termly. Priority places will be given to full breakfast club users as places will be limited.

If you do not know a term in advance, please use this form to book in each fortnight.  Pre-booking is essential and the form will be emailed out and will need to be completed at least a week before the fortnight starts. The forms will close at midnight on Sunday. We will not be able to facilitate ad hoc provision due to curerent safety measures that we have had to put in place.

The termly booking form for Term 2 to now open, please use this form to book a regular spot for the whole term. 

Please pay online, via School Money.


Information for parents: What is Read Write Inc. phonics?

At The Meadows Primary School we use the Read Write Inc. scheme of learning, watch this video to find out why children love learning to read, write and spell using Read Write Inc. Phonics, how Read Write Inc. Phonics works in school, and how parents can help at home.

The children complete the Phonics screening check in Year 1 during term 6.

If anyone has any questions or would like further advice for how to support their child then do not hesitate to come and see your child's class teacher.

The children complete the Phonics screening every year during term 6.

Emotional Literacy Support Assistant

We are pleased to be able to share information with parents and carers about Emotional Literacy Support Assistant (ELSA).

What is ELSA?

There will always be children and young people in schools facing life challenges that detract from their ability to engage with learning. Some will require greater support to increase their emotional literacy than others. ELSA is an initiative developed and supported by educational psychologists. It recognises that children learn better and are happier in school if their emotional needs are also addressed.
We are lucky enough to have a qualified Emotional Literacy Support Assistant at The Meadows Primary School. They have been trained by Educational Psychologists to plan and deliver programmes of support to pupils who are experiencing temporary or longer term additional emotional needs. The ELSA work is delivered on an individual basis and in small groups.

Sessions are fun and positive, we use a range of activities such as: games, role-play, drawing and circle time. ELSA sessions take place in our very own 'ELSA room' which provides a calm, safe space for the child to feel supported and nurtured.
In ELSA we aim to provide support for a wide range of emotional needs:

• Recognising emotions
• Self-esteem
• Social skills
• Expressing feelings
• Friendship and social skills
• Anger management
• Loss and bereavement
• Coping skills and strategies

How does ELSA work?

Children are usually referred for ELSA support by their class teacher, Senior Leaders or on occasion the SENCo. The ELSA assistant will plan and support pupils in developing new skills and coping strategies. These allow them to manage social and emotional demands more effectively. They carry out follow up sessions with the child to see how their emotional well-being is.
Supporting - not fixing

Remember, ELSAs are not there to fix children's problems. What we can do is provide emotional support. We aim to establish a warm, respectful relationship with a pupil and to provide a reflective space where they are able to share honestly their thoughts and feelings.
It needs to be appreciated that change cannot necessarily be achieved rapidly and is dependent upon the context and complexity of the presenting issues. For children with complex or long-term needs it is unrealistic to expect ELSA intervention to resolve all their difficulties, however support will be designed to target specific aspects of a child's need. Training and development of ELSAs is an ongoing process and wisdom is required to recognise when issues are beyond the level of expertise that could reasonably be expected of an ELSA. The Educational Psychologist that works with our school would be able to offer advice on suitability or nature of ELSA involvement in complex cases.
The ELSA model developed in Leicestershire

ELSAs are Learning Support Assistants who receive six days of additional training from educational psychologists on aspects of emotional literacy including emotional awareness, self-esteem, anger management, social and friendship skills, social communication difficulties, loss, bereavement and family break-up. ELSAs receive supervision from educational psychologists. Our school may also ask an educational psychologist working with their school to advise the ELSA on how to support a pupil for whom there is particular concern.

More information

• Emotional Literacy Support Assistant leaflet (Pdf)


We use Read, Write Inc books to support children’s early reading. We use a range of other books to support the learning of reading and are in the process of 'book banding' our current collection. Book Banding is a system which is designed to provide children with the enjoyment of choosing books, as in a library, whilst being accessible to their individual reading ability. When a child is learning to read, it is important that they have access to lots of different kinds of books (poetry, fiction and non‐fiction) and a wide vocabulary.

Many reading schemes have their own core vocabulary and introduce different phonemes (sounds within words) and as a result, teachers have found that children sometimes struggle when they are asked to read something different. Book Banding is a national scheme which grades children’s reading books according to the difficulty of the text.

The system is designed to help schools grade their reading books across schemes and ‘real books’. Children have access to the variety they need whilst still being supported at the right reading level for them.

Online Safety

Online safety is extremely important. The school’s internet service is tailored for use by primary school children and provides a secure and safe network. 

We ask our children to sign their Acceptable Use Agreement. This is designed to encourage behaviour that will help them stay safe online and become responsible users of IT. We ask parents to go through these agreements with their children, as we believe it is very important for school and parents to be working together on this issue.

You can see the Acceptable Use Agreements for each age group 

Early Years Acceptable Use aggreement PDF

Key Stage 1 Acceptable Use Agreement PDF

Key Stage 2 Acceptable Use Agreement PDF

Please also find our Trust online safety policy here.


Protecting children on social networks This an up-to-date guide from O2 and the NSPCC to the most popular social networks used by children. It includes minimum age requirements and reviews of suitability for children and young people. This document shows minimum age requirements for a selection of the social media apps that your children may be asking to use. For example, the minimum age for Instagram, Snapchat, Tik Tok, Kik, Facebook and Twitter is 13.

For more information on keeping your child safe on Tik Tok, please see this helpful factsheet.

Advice on games and parental controls

PEGI age ratings are used to ensure that entertainment content, including games, films, tv shows and mobile apps, is clearly labelled with a minimum age recommendation based on the content they have. These age ratings provide guidance to consumers, parents in particular, to help them decide whether or not to buy a particular product for a child. This link explains what age ratings for games really mean:  Please also see a useful document here for parents about the gaming that primary school-aged children are likely to be doing. 

The company National Online Safety has published a series of platform guides aimed at parents and schools that advise how to deal with most of the popular social media and gaming platforms that children are using, such as Fortnite, Fifa and Clash of Clans. You can see the resources on their website or follow them on Twitter.

Cyberbullying advice

From the Department for Education, advice for parents and carers on dealing with cyberbullying.

Useful links is full of award-winning and user-friendly resources for use with and without your children.

Digital five-a-day from the Children's Commissioner: easy to follow, practical steps for children and parents to achieve a healthy and balanced digital diet is the site run by the Child Exploitation and Online Protection centre, part of the police. Again, this is full of engaging and accessible material. is a very practical site that aims to provide computer users and small businesses with free, independent user-friendly advice that will allow them to use the internet confidently, safely and securely. is run by Childnet to provide information about using social network sites and social media sites creatively and safely, with advice on preventing and responding to cyberbullying.

The NSPCC website contains general advice for parents and younger children on online grooming (and more): contains information on grooming and online abuse, and suggests ways of discussing these matters with your child in an age-appropriate way.

Useful websites to help you learn

There are thousands of useful websites to help support your learning at home.

For websites specific to your class that your teacher recommends, please visit your class page.

Other helpful pages: